Privacy Policy

Last Updated: July 29, 2026

1. Introduction

Conaway Geomatics, Inc. (“Conaway Geomatics,” “Conaway,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you provide when visiting our website, communicating with our team, applying for employment, or otherwise interacting with us.

This Privacy Policy explains how we collect, use, disclose, retain, and protect personal information obtained through www.conawaygeo.com and any webpages, forms, or online services associated with the website collectively referred to as the “Website.”

By accessing or using the Website, you acknowledge the practices described in this Privacy Policy. Please review this policy carefully before submitting personal information through the Website.

2. Purpose and Scope

The purpose of this Privacy Policy is to provide clear information about:

• The categories of personal information we may collect
• How and why we use personal information
• When information may be disclosed to third parties
• How we protect and retain information
• The privacy rights that may be available to you
• How you may contact us with questions or requests

This Privacy Policy applies to visitors to the Website, prospective and existing clients, vendors, consultants, job applicants, and other individuals who communicate with Conaway Geomatics through the Website.

This policy does not apply to information collected through websites, platforms, or services operated independently by third parties, even when those services are linked from our Website.

3. Personal Information We May Collect

“Personal information” means information that identifies, relates to, describes, could reasonably be associated with, or could reasonably be linked to an individual or household.

Depending on how you interact with Conaway Geomatics, we may collect the following categories of information.

Information You Provide Directly

You may provide personal information when you:

• Complete a contact or project inquiry form
• Request information about our services
• Communicate with us by telephone, email, or through the Website
• Submit a proposal, qualification request, or business inquiry
• Apply for an employment opportunity
• Submit a résumé or professional qualifications
• Register for an event, presentation, or other company activity
• Communicate with us as a client, vendor, consultant, or business partner

The information you provide may include:

• First and last name
• Business or organization name
• Job title
• Mailing or business address
• Email address
• Telephone number
• Project location
• Project type or service interest
• Information included in a message or inquiry
• Résumé, employment history, education, qualifications, licenses, and certifications
• References and other job application information
• Any other information you voluntarily provide

Please do not submit confidential, proprietary, financial, health, or other sensitive information through a general Website contact form unless Conaway Geomatics specifically requests that information through an appropriate process.

Information Collected Automatically

When you visit the Website, certain information may be collected automatically through cookies, server logs, analytics technologies, and similar tools.

This information may include:

• Internet Protocol address
• Browser type and version
• Device type
• Operating system
• General geographic location derived from an IP address
• Referring website or source
• Pages viewed
• Links selected
• Date and time of access
• Time spent on the Website
• Website navigation and interaction information
• Technical information used to identify errors, security risks, or performance issues

This information is generally used to operate the Website, improve performance, understand how visitors use the Website, and protect against unauthorized or malicious activity.

4. How We Use Personal Information

Conaway Geomatics may use personal information for the following business and operational purposes:

• Responding to inquiries and requests
• Communicating with prospective and existing clients
• Evaluating potential projects and business opportunities
• Preparing proposals, estimates, scopes of work, or qualification packages
• Providing land surveying, GIS, subsurface utility engineering, utility locating, consulting, and related professional services
• Managing client, consultant, vendor, and business relationships
• Processing and evaluating employment applications
• Communicating with job applicants
• Improving the Website and its functionality
• Measuring Website usage and performance
• Diagnosing technical issues
• Maintaining Website and information security
• Preventing fraud, misuse, or unauthorized access
• Maintaining business and administrative records
• Complying with professional, contractual, legal, regulatory, and governmental requirements
• Establishing, exercising, or defending legal claims
• Protecting the rights, property, safety, and interests of Conaway Geomatics, our clients, Website visitors, and others
• Carrying out other purposes disclosed when information is collected

We may also use information in an aggregated or deidentified form that does not reasonably identify a specific individual.

5. Project and Business Information

Individuals contacting Conaway Geomatics may provide information regarding a property, infrastructure project, utility, facility, development, transportation system, public agency, or other project.

Project-related information may include:

• Project name and location
• Property address
• Parcel or site information
• Requested professional services
• Project schedule
• Agency or client requirements
• Contact information for project participants
• Documents or files submitted for project evaluation

Conaway Geomatics uses this information to evaluate inquiries, prepare proposals, coordinate services, communicate with project participants, and perform contracted work.

Information submitted through the Website does not create a client, consultant, or professional-services relationship. Such a relationship is created only through an appropriate written agreement.

6. Employment and Recruiting Information

The Website may allow individuals to review employment opportunities or submit information regarding potential employment with Conaway Geomatics.

When you apply for a position, we may collect:

• Name and contact information
• Résumé and cover letter
• Employment history
• Educational background
• Professional qualifications
• Licenses and certifications
• Skills and experience
• Professional references
• Information you voluntarily provide during the application process

We use this information to:

• Evaluate your qualifications
• Communicate with you about your application
• Schedule interviews
• Verify application information where permitted
• Consider you for current or future opportunities
• Comply with employment and recordkeeping requirements

Submitting an application does not guarantee an interview or employment offer.

We may use third-party recruiting, background-checking, communications, or human-resources providers where appropriate and legally permitted. Information shared with these providers will be limited to what is reasonably necessary for the service being performed.

7. Cookies and Similar Technologies

Cookies are small data files stored on a computer, mobile device, or browser. Cookies and similar technologies may help the Website function properly, remember visitor preferences, measure Website activity, improve performance, and identify technical or security issues.

The Website may use the following categories of cookies.

Essential Cookies

These cookies support basic Website functionality, security, navigation, and form operation. The Website may not function properly without them.

Analytics Cookies

These cookies help us understand how visitors interact with the Website, including which pages are visited, how visitors arrive at the Website, and whether technical or usability improvements may be needed.

Functionality Cookies

These cookies may remember visitor settings or preferences and provide enhanced Website features.

Third-Party Cookies

Certain embedded content, maps, videos, social media features, analytics services, or other third-party tools may place or access cookies when you interact with them.

You may configure your browser to block, restrict, or delete cookies. Blocking cookies may affect the appearance or functionality of certain portions of the Website.

Where required by applicable law, visitors will be provided with appropriate choices regarding nonessential cookies.

8. Analytics and Website Performance

Conaway Geomatics may use analytics and Website-performance services to understand visitor activity and improve the Website.

These services may collect information such as:

• Device and browser information
• IP address
• General location
• Referring source
• Pages viewed
• Website interactions
• Session duration
• Technical performance information

Analytics providers process information according to their own privacy policies and contractual obligations.

We may configure analytics tools to reduce the collection of identifying information where reasonably available. Conaway Geomatics does not use Website analytics to obtain precise geolocation information about individual visitors.

9. How We Disclose Personal Information

Conaway Geomatics does not disclose personal information except as described in this Privacy Policy, as authorized by you, or as otherwise permitted or required by law.

We may disclose personal information to the following categories of recipients.

Service Providers

We may engage service providers to assist with:

• Website hosting
• Website maintenance and security
• Information technology
• Email and communications
• Data storage
• Analytics
• Recruiting and applicant management
• Professional consulting
• Accounting, legal, insurance, and administrative services

These providers may access personal information only to the extent reasonably necessary to perform services for Conaway Geomatics.

Clients, Consultants, and Project Participants

Where necessary to respond to an inquiry or perform professional services, information may be shared with authorized clients, consultants, subcontractors, public agencies, utilities, or other project participants.

Legal and Regulatory Disclosures

We may disclose information when we reasonably believe disclosure is necessary to:

• Comply with a law, regulation, subpoena, court order, or governmental request
• Respond to law enforcement or public-agency inquiries
• Satisfy professional or contractual requirements
• Protect the rights, safety, or property of Conaway Geomatics or others
• Investigate fraud, misuse, security incidents, or illegal activity
• Enforce agreements or Website terms
• Establish, exercise, or defend legal claims

Business Transactions

If Conaway Geomatics is involved in a merger, acquisition, reorganization, financing, sale of assets, or similar business transaction, personal information may be disclosed as part of the evaluation or completion of that transaction.

Any recipient of information transferred as part of a business transaction will be expected to handle the information in accordance with applicable privacy and security requirements.

10. Sale or Sharing of Personal Information

Conaway Geomatics does not sell personal information in exchange for monetary compensation.

Certain privacy laws define “sale” or “sharing” more broadly than an exchange of information for money. For example, the use of some third-party advertising, analytics, or tracking technologies may be considered a sale or sharing under applicable law.

Where Conaway Geomatics engages in an activity legally considered a sale or sharing, we will provide any notices, opt-out mechanisms, or browser-signal recognition required by applicable law.

Conaway Geomatics does not knowingly sell or share the personal information of individuals under 16 years of age.

11. Sensitive Personal Information

Conaway Geomatics does not intentionally collect sensitive personal information through general Website forms unless the information is reasonably necessary for a specific business, employment, security, contractual, or legal purpose.

Sensitive personal information may include:

• Social Security numbers
• Government-issued identification numbers
• Account credentials
• Precise geolocation
• Financial account information
• Racial or ethnic origin
• Religious or philosophical beliefs
• Union membership
• Health information
• Biometric information
• Information regarding sexual orientation or sex life
• Contents of private communications where Conaway Geomatics is not the intended recipient

Please do not submit sensitive personal information through the Website unless specifically requested.

Where sensitive personal information is collected, it will be used only for reasonably necessary and proportionate purposes or as otherwise permitted by applicable law.

12. Data Security

Conaway Geomatics uses reasonable administrative, organizational, technical, and physical safeguards intended to protect personal information against:

• Unauthorized access
• Accidental loss
• Improper use
• Unauthorized alteration
• Unauthorized disclosure
• Destruction

These safeguards may include access controls, secure hosting, authentication procedures, software updates, backups, monitoring, vendor oversight, and internal information-handling practices.

No website, communication method, network, or electronic storage system can be guaranteed to be completely secure. Conaway Geomatics therefore cannot guarantee the absolute security of information transmitted through the Website.

You are responsible for using appropriate care when transmitting information online and for protecting any credentials associated with third-party platforms or secure services.

13. Data Retention

Conaway Geomatics retains personal information only for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy.

Retention periods may depend on:

• The nature of the information
• The reason the information was collected
• The duration of a client, vendor, employment, or business relationship
• Contractual requirements
• Professional and project-record requirements
• Applicable statutes of limitation
• Legal, tax, accounting, insurance, and regulatory obligations
• Security and fraud-prevention needs
• The need to resolve disputes or enforce agreements

When information is no longer reasonably necessary, Conaway Geomatics may delete, destroy, anonymize, or securely archive it in accordance with applicable requirements and internal practices.

Backup systems may retain residual copies for a limited period before those copies are overwritten or deleted.

14. Your Privacy Rights

Depending on where you reside and the laws applicable to Conaway Geomatics, you may have the right to:

• Request information about the personal information collected about you
• Request access to specific personal information
• Request correction of inaccurate personal information
• Request deletion of certain personal information
• Request a portable copy of certain information
• Object to or restrict certain processing activities
• Opt out of the sale or sharing of personal information
• Limit certain uses or disclosures of sensitive personal information
• Withdraw consent where processing is based on consent
• Appeal the denial of a privacy request where applicable
• Receive equal service and treatment when exercising a privacy right

These rights are subject to applicable exceptions. For example, Conaway Geomatics may need to retain information to complete a transaction, provide a requested service, comply with a legal obligation, maintain project or professional records, prevent fraud, protect security, or establish or defend legal claims.

15. California Privacy Rights

California residents may have privacy rights under the California Consumer Privacy Act, as amended by the California Privacy Rights Act, when that law applies to Conaway Geomatics and the relevant information.

Applicable rights may include:

Right to Know

You may request information about the categories and specific pieces of personal information collected about you, the sources of that information, the purposes for collecting it, and the categories of recipients to whom it was disclosed.

Right to Delete

You may request deletion of certain personal information collected from you, subject to legal exceptions.

Right to Correct

You may request correction of inaccurate personal information maintained about you.

Right to Opt Out

You may have the right to opt out of the sale or sharing of personal information.

Right to Limit

You may have the right to limit certain uses or disclosures of sensitive personal information.

Right to Non-Discrimination

Conaway Geomatics will not unlawfully discriminate against you for exercising an applicable privacy right.

Authorized Agents

You may designate an authorized agent to submit a request on your behalf. We may require documentation showing that the agent has authority to act for you and may contact you directly to verify your identity and authorization.

Nothing in this section is intended to provide rights that do not apply under applicable law.

16. Submitting a Privacy Request

To submit a privacy request or ask a question about this policy, you may contact Conaway Geomatics using the contact information provided below.

Please include:

• Your name
• A reliable method of contacting you
• The nature of your request
• The information or interaction involved
• Any relevant details that will help us locate the information

For security purposes, we may need to verify your identity before completing a request. Verification may require confirming information previously provided to us.

We will respond within the time required by applicable law. We may deny or limit a request where an exception applies, the request cannot be verified, or fulfilling the request would adversely affect the rights or privacy of another person.

17. Global Privacy Control and Browser Signals

Some browsers and browser extensions allow users to send privacy preference signals, including Global Privacy Control signals.

Where required by applicable law and technically feasible, Conaway Geomatics will process recognized opt-out preference signals as requests to opt out of the sale or sharing of personal information associated with the browser or device sending the signal.

The Website may not respond to other “Do Not Track” signals because there is not currently a universally accepted standard for interpreting every such signal.

18. Third-Party Websites and Services

The Website may contain links to third-party websites, maps, social media pages, professional organizations, government resources, or other external services.

Conaway Geomatics does not control and is not responsible for the privacy, security, accessibility, accuracy, or content practices of third-party websites.

A link from our Website does not constitute an endorsement of the third party’s privacy practices. You should review the privacy policy of each third-party service before providing personal information.

19. Social Media

Conaway Geomatics may maintain profiles or pages on social media and professional networking platforms.

When you communicate with us through a social media platform, the platform may collect and process information according to its own privacy policy. Information you post publicly may be visible to other users.

We may use information submitted through social media to respond to inquiries, communicate with interested individuals, or share company news and information.

20. Children’s Privacy

The Website is intended for business and professional audiences and is not directed to children under 13 years of age.

Conaway Geomatics does not knowingly collect personal information from children under 13 through the Website. If we learn that personal information from a child under 13 has been collected without appropriate authorization, we will take reasonable steps to delete it.

A parent or legal guardian who believes a child has submitted personal information may contact us using the information provided below.

21. Visitors Outside the United States

Conaway Geomatics is based in the United States, and information collected through the Website may be processed and stored in the United States.

Data-protection laws in the United States may differ from those in another country or jurisdiction.

Where required by applicable law, Conaway Geomatics will use appropriate safeguards for the collection, use, or transfer of personal information.

22. Changes to This Privacy Policy

Conaway Geomatics may update this Privacy Policy periodically to reflect changes in:

• Website functionality
• Business operations
• Technology
• Data practices
• Legal or regulatory requirements

The “Last Updated” date at the beginning of the policy indicates when the policy was most recently revised.

Material changes may be communicated through a notice on the Website or another appropriate method. Continued use of the Website following the effective date of an updated policy constitutes acknowledgment of the revised policy.

23. Contact Conaway Geomatics

Questions, concerns, or requests regarding this Privacy Policy or Conaway Geomatics’ handling of personal information:

Conaway Geomatics, Inc.

Telephone:
(714) 486-0258

Orange County Office:
101 S. Kraemer Blvd.
Suite 250
Placentia, CA 92870

Sacramento Office:
1174 National Drive
Suite 110
Sacramento, CA 95834

Please include “Privacy Request” in the subject line or description of your communication so the request can be directed appropriately.